How to automatically schedule onboarding events in Outlook for new hires from Ashby

Relay.app is an automation tool that lets you automate actions across Outlook Calendar, Ashby, and many other apps. In this guide, we'll show you how to automatically run the “create event” action in Outlook Calendar for each application marked as Hired in Ashby using Relay.app.
Ashby logoAshby > Outlook Calendar
Trigger
Last triggered
Ashby logoApplication marked as Hired
Outlook Calendar logoCreate event
1

Create your playbook and set the Ashby trigger as "Application marked as Hired"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and responds to your playbook.

To setup this playbook, click "Add trigger" and then select "Application marked as Hired" under Ashby. Then, select details like the application ID and the hire date. This will allow your playbook to automatically detect the application that is newly marked as hired and initiate necessary actions.

If this is your first time using a Ashby integration in Relay.app, a prompt will guide you through the connection process.

2

Add the "Create event" in Outlook Calendar automation

Integrate the Outlook Calendar automation into your playbook to ensure the prompt creation of a new event for each new application marked as hired in Ashby.

Click the "Add step" button, then locate the "Create event" automation for Outlook Calendar and input the mandatory and relevant details.

If your Outlook Calendar account isn't already connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Outlook Calendar account.

3

Activate your Relay.app playbook

Activating your playbook is the final step to automate the creation of a new event for each new record added. Once turned on, it will respond whenever an applicant is hired in Ashby by creating a new event in Outlook Calendar without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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