How to automatically send a draft email in Outlook every time an event is scheduled in Google Calendar

A playbook always starts with a trigger, which is responsible for detecting changes in your connected applications and responding accordingly.

Add the Google Calendar trigger to initiate your playbook's actions every time an event is scheduled. Click "Add trigger" in your playbook and choose "Event scheduled" from the dropdown menu under Google Calendar.

If you still need to connect your Google Calendar account to Relay.app yet, a prompt will guide you through the process.

Integrate the Outlook automation into your playbook to ensure the prompt sending of a draft email in Outlook every time an event is scheduled in Google Calendar.

Click the "Add step" button, locate the “Send draft” automation for Outlook, and input the mandatory and relevant details.

If your Outlook account still needs to be connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Outlook account.

Activating your playbook is the last step in the process. Once you turn it on, it will automatically send a draft email in Outlook every time an event is scheduled in Google Calendar without requiring manual intervention.

To activate your playbook, click the toggle button at the header. Before activating, we recommend performing a test run of your playbook to ensure all the steps work seamlessly together.