How to automatically create the interview schedule in Ashby every time an email is sent in Gmail

A playbook always starts with a trigger, which is responsible for detecting changes in your connected applications and responding accordingly.

Add the Gmail trigger to initiate your playbook's actions whenever an email is sent. Click "Add trigger" in your playbook and choose "Email sent" from the dropdown menu under Gmail.

If you still need to connect your Gmail account to Relay.app yet, a prompt will guide you through the process.

Integrate the Ashby automation into your playbook to ensure the prompt creation of a new interview schedule in Ashby every time an email is sent in Gmail.

Click the "Add step" button, then locate the "Find Application(s)" and “Create interview schedule” automation for Ashby and input the mandatory and relevant details.

If your Ashby account still needs to be connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Ashby account.

Activating your playbook is the last step in the process. Once you turn it on, it will automatically create the interview schedule in Ashby every time an email is sent in Gmail without requiring manual intervention.

To activate your playbook, click the toggle button at the header. Before activating, we recommend performing a test run of your playbook to ensure all the steps work seamlessly together.