In this how-to guide

How to automatically send an email notification for each new Asana project using Gmail
1. Create your playbook and set the Asana trigger as "New project added"
2. Add the "Send email" in Gmail automation
3. Activate your Relay.app playbook
Learn more about integrating with Gmail and Asana
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More how-to guides featuring Gmail and Asana

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How to automatically send an email notification for each new Asana project using Gmail

How to automatically send an email notification for each new Asana project using Gmail

Relay.app is an automation tool that lets you automate actions across Gmail, Asana, and many other apps. In this guide, we'll show you how to automatically run the “send email” action in Gmail for each project added in Asana using Relay.app.

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Asana > Gmail

Trigger

Last triggered

Project added

Send email

1

Create your playbook and set the Asana trigger as "New project added"

After creating your playbook, you can proceed to add your trigger. The trigger detects changes in your connected apps and responds to your playbook.

To set up this playbook, click "Add trigger" and then select "New project added" under Asana. Then, select the most important information like workspace. This will allow your playbook to automatically detect the newly added project in Asana and initiate necessary actions.

If this is your first time using an Asana integration in Relay.app, a prompt will guide you through the connection process.

2

Add the "Send email" in Gmail automation

Integrate the Gmail automation into your playbook to ensure the prompt sending of a specific email via Gmail when a new project has been added in Asana.

Click the "Add step" button, then locate the "Send email" automation for Gmail and input the mandatory and relevant details.

If your Gmail account isn't already connected to Relay.app, you will be prompted to complete that connection. Make sure to allow the necessary permissions for Relay.app to sync with your Gmail account.

3

Activate your Relay.app playbook

Activating your playbook is the final step to automate the sending of a specific email. Once turned on, it will respond to each newly added project in Asana by sending a specific email via Gmail without manual intervention.

To enable your playbook, click the toggle button located in the header. It is advisable to perform a test run of your playbook beforehand to ensure all steps work seamlessly together and reminders are being sent correctly.

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